Setting Up a Flat School-Wide Fee
A flat, all-school fee is a single fee item with one amount that applies to every class — the right choice when the cost of educating a student doesn't meaningfully vary by class, or for a small school with a narrow age range.
Steps
Go to Fees → Structure, making sure the term you're setting fees for is selected and open (not closed).
Choose Add fee (or Add first fee, if no fees exist yet for this term).
03Enter a fee name (e.g.
"Tuition") — this exact wording is what parents see as a line on their invoice.
Enter the amount per student.
Under "Which classes," check "All students · school-wide" instead of selecting individual classes.
Set whether it's Compulsory or Opt-in (see Making a Fee Optional), and when it's billed — Every term, Once a session, or This term only (see Choosing How Often a Fee Bills).
Optionally leave "Eligible for discounts" checked (or uncheck it for a fee sibling/staff discounts shouldn't reduce, like exams or uniforms).
Click Add fee.
Gotchas
You can't add or edit fee items on a term that's already closed — its fee data is entirely read-only until someone reopens it as a draft.
Adding a fee does NOT change an invoice a parent is already holding. The Add a fee panel shows a live preview (students billed now, amount added to gross potential, invoices already sent) before you confirm, and you choose separately when to re-issue affected invoices, from Fees → Cycles.