From fee structure to reconciled payment.
Six steps. No spreadsheets in between.
School onboards
An admin account is created and the school's profile is set up — classes, terms, and staff access. What parents already owe, or have paid ahead, comes in with your student list.
Fee structure is configured
Tuition and levies are set per class and per term, once — every student in that class inherits it.
Invoices are generated
Per-student invoices are created automatically, with any prior outstanding balance carried forward.
Parent pays
Nothing changes for the parent — same bank app, same transfer they already do. It just lands in their child's own dedicated account instead of a shared, unlabeled one. A parent with more than one child at the school can pay once into a shared family account, and it's applied across each child's invoices automatically. A parent who'd rather pay in person can do it by card on a terminal at the school.
Payment is auto-reconciled
The payment is matched to the right student and invoice the moment it lands. No spreadsheets, no manual matching.
The dashboard updates, live
Admin staff see collections and outstanding balances update in real time, and know exactly who to remind.
That's the whole process — six steps, no spreadsheets.
See it run on your own fee structure and your own students, not a demo. Tell us a bit about your school and we'll set it up.
Request accessOr email us directly at support@fees101.com